One missing form and you are disqualified. BidBroom catches it first.
Upload the RFP PDF. BidBroom auto-builds the compliance matrix (section order, page limits, required forms, evaluation criteria), then drafts every required narrative from your own past proposals. Submit a clean, correctly numbered response in an evening, not a weekend.
Join the early-access list. No card required.
Compliance matrix
Drafted: staffing plan
Three day-porters and one night supervisor, 1.0 FTE coverage, with documented wage and fringe rates per the wage determination.
Insurance certificate missing. Blocked from export until attached.
Why small firms skip the bids they could win
A serious proposal is 15 to 40 hours, and one slip disqualifies you.
You found a good RFP. Now you face a 50-page solicitation full of rules: the exact section order, page limits, the forms you must sign and attach, the criteria they actually score. Miss one and you are out before anyone reads your price. So you burn a weekend, or you let the bid lapse.
“I spent an entire weekend on the response and still wasn't sure I numbered the sections the way they asked.”
“We got tossed before they looked at our price because we missed one required form.”
“Every RFP wants the same staffing plan and QC plan, just reformatted. I rewrite it from scratch every time.”
“Paying a proposal writer eats the margin on the contract before we even win it.”
of janitorial firms have fewer than five employees. They already pay to find bids, but the enterprise AI-RFP tools start near $15,000 a year and assume a full proposal team. There is nothing affordable that actually helps a small firm respond.
How it works
Upload the RFP. Get the matrix. Draft the response.
Upload the RFP PDF
Drop in the solicitation (and any amendments). BidBroom reads it and pulls out the structure: required sections, page and format limits, mandatory forms, submission rules, and the evaluation criteria with their weights.
Get the compliance matrix
Every requirement becomes a tracked row with a status: compliant, drafted, missing, or needs input. It is the checklist you would have built by hand, built for you in minutes and ordered to match the buyer.
Draft, check, and export
BidBroom drafts the approach, staffing, transition, QC, and past-performance sections from your own library, mapped to how they score. A pre-submission check blocks export until every required item is satisfied.
What you get
The compliance grind, handled. Your judgement, kept.
Never lose on a technicality
The pre-submission check flags every missing form, exceeded page limit, and mis-ordered section before you send, not after you are disqualified.
A weekend back
Compress a 15 to 40 hour response into an evening. The matrix and the first drafts are done; you edit and approve.
Drafts from your own work
Import your past proposals once. BidBroom reuses your real staffing model, QC methodology, and past performance, so the writing sounds like your firm, not a chatbot.
Mapped to how they score
Every section is tied to the evaluation criteria it answers, so reviewers find what they are looking for and your points are not left on the table.
Built for your size
Made for two-to-fifty-person cleaning and security firms. No quote form, no implementation project, no enterprise seat minimums.
Pay how you bid
A subscription if you bid often, per-proposal credit packs if you bid a few times a year. Either way it is a fraction of a proposal writer or an enterprise license.
BidBroom vs the alternatives
Cheaper than a writer. Built for you, unlike the enterprise tools.
The other AI-RFP tools (Inventive, GovEagle, Arphie, Responsive) are quote-gated and priced for proposal teams at large contractors. A freelance proposal writer runs $75 to $250 an hour. BidBroom is built for the small firm that bids on its own.
Pricing
Pay how you bid. No quote form.
Bid a few times a year? Buy credits. Bid every week? Subscribe. Either way you spend a fraction of a proposal writer or an enterprise license.
Credit pack
Firms bidding a few times a year
For occasional bidders
- One full RFP response, start to export
- Compliance matrix and all drafted sections
- Pre-submission compliance check
- Volume packs from $499
Pro
Firms bidding regularly
Most popular
- Unlimited RFP projects
- Reusable capability and past-performance library
- Compliance matrix, drafting, and export
- Pre-submission compliance check
Firm
Firms with a dedicated bid lead
For active BD teams
- Everything in Pro
- Multiple members and a shared library
- Higher monthly proposal volume
- Priority support
Questions
The objections, answered straight.
No. BidBroom drafts from your own capability and past-performance library, not from thin air, and maps every paragraph to the stated evaluation criteria. It removes the blank page and the grind. You stay the author and the signatory.
Stop letting winnable bids lapse.
Join the early-access list. Be first to turn a weekend of RFP dread into a clean, compliant response in an evening.